How to use this time card calculator
- Leave Weeks on 1 week for a single workweek, or switch it to 2 weeks if you are paid every other Friday.
- Work down the Monday to Sunday rows and fill the In and Out boxes. Days you did not work stay empty and count as zero.
- Put unpaid lunch in the Break column as a plain number of minutes, such as
30or45. - Pick the Overtime rule that matches where you work, add an Hourly rate if you want to see pay, and set Round to only if your employer rounds punches.
- Read the tiles under the grid: total hours in hh:mm and decimal, regular hours, overtime at 1.5x, and gross pay.
- Use Print for a copy with signature lines, Download CSV for payroll, or Copy link to reopen the same card later.
Type times the way you say them
You do not have to punctuate anything. 8 is read as 8:00 AM, 830 and 8:30 both give you half past eight, 5p is five in the afternoon, and 1730 is accepted as 24-hour time. The words noon and midnight work as well. A clock-in with no AM or PM is treated as morning, and a clock-out that would otherwise land before the clock-in is treated as afternoon, so a row reading 8 to 5 comes back as a nine-hour shift instead of a negative one.
Press Tab to jump to the next box and the whole week takes about twenty seconds. Night shifts are fine too: an out time earlier on the clock than the in time is counted across midnight, so 10:00p to 6:30a returns 8:30.
A full week, row by row
Here is a week on the federal overtime rule with a half-hour unpaid lunch on most days.
| Day | In | Out | Break | hh:mm | Decimal |
|---|---|---|---|---|---|
| Mon | 8:00 | 4:30p | 30 | 8:00 | 8.00 |
| Tue | 7:45 | 4:45p | 45 | 8:15 | 8.25 |
| Wed | 8:00 | 5:15p | 30 | 8:45 | 8.75 |
| Thu | 8:10 | 4:40p | 30 | 8:00 | 8.00 |
| Fri | 8:00 | 3:30p | 30 | 7:00 | 7.00 |
| Sat | 9:00 | 12:30p | 0 | 3:30 | 3.50 |
| Week | 43:30 | 43.50 |
Wednesday shows how the break lands: 8:00 to 5:15 is 9 hours 15 minutes, and taking off 30 minutes leaves 8:45, which is 8.75. The week comes to 43.50 hours, so the first 40 are regular and 3.50 are overtime at time and a half. At $22.00 an hour that is 40 x $22.00 = $880.00 regular, 3.50 x $33.00 = $115.50 overtime, and $995.50 gross before taxes. If you only want the overtime split without filling in a grid, the overtime calculator takes a single weekly hours figure.
Hours and minutes are not decimal hours
An 8:45 day is eight and three quarter hours, not 8.45. Minutes convert by dividing by 60, so 45 minutes is 0.75, 20 minutes is 0.33 and 10 minutes is 0.17. Typing the clock reading straight into a payroll box is the most common way an hourly worker loses money: 8.75 x $22.00 = $192.50, while 8.45 x $22.00 = $185.90, a gap of $6.60 on one shift. Every row here prints both readings side by side, and the decimal hours calculator converts a single figure in either direction.
What happens to the total after you hand it in
Supervisors usually check three things before signing: that every day has both a punch in and a punch out, that unpaid meals were taken off, and that the week matches the schedule. Payroll then keys the decimal figure into the pay system, where regular and overtime hours sit on separate lines because the premium is costed differently. The CSV download has one row per day plus the totals, so a supervisor approving several people can paste them into one sheet.
Nothing is uploaded. Your entries live in the link at the top of the window, so copying that link is how you save a card or send it to someone. Add the page to your phone home screen and it opens like an app with no signal needed, which matters on a job site. For a longer pay period switch to two weeks, or open the biweekly time card calculator, which starts there.
Frequently asked questions
How do I enter lunch on my time card?
Two ways. If you stay on the clock through the meal and the deduction is automatic, type the minutes in the Break column. If you physically clock out and back in, turn on Two shifts per day and enter both pairs, which is what the time card calculator with lunch does by default.
Can I fill in two weeks on one card?
Yes. Set Weeks to 2 and a second Monday to Sunday grid appears below the first, each with its own subtotal. Overtime is still counted inside each week separately, so 44 hours followed by 36 hours produces 4 overtime hours and not zero.
Why does every day show two numbers?
The bold figure is clock time in hours and minutes, and the smaller one below it is the same length written as a decimal for payroll. A 7 hour 20 minute day reads 7:20 and 7.33.
Does it handle a shift that ends after midnight?
It does. Put 9:45p in the In box and 6:15a in the Out box and you get 8:30. The day is credited to the row you typed it on, so a Friday night shift ending Saturday morning stays on the Friday line unless your employer splits it at midnight.
My employer rounds punches to the quarter hour. Should I?
Only if you are reproducing what the clock system did. Federal rules allow rounding to the nearest 5, 6 or 15 minutes when it is neutral over time, meaning it rounds up as often as down, and some states have narrowed that. Keep Exact minute when you want to check the clock against your own record.
Can I keep this on my phone like an app?
Yes, without an app store. Open the page in your phone browser and choose Add to Home Screen. It installs as an icon, loads offline, and remembers the card you last worked on through the saved link.
Does it work out my take-home pay?
No. It stops at gross pay, which is hours times rate plus any overtime premium. Federal and state withholding, Social Security and Medicare, insurance and garnishments all come off afterward, so the number on your check will be lower. This is a calculation aid, not legal or tax advice.